Visa Note
This employer welcomes applications from international candidates. While the position is open to candidates with or without valid Canadian work permits, applicants must confirm their visa/work permit eligibility directly with the employer before applying.
About the Company
SI Accounting & Tax Services Inc is a professional services firm based in Calgary, Alberta. We specialize in providing comprehensive accounting and tax solutions to individuals and businesses across various industries. Our team of experienced professionals is dedicated to delivering accurate, timely, and personalized financial services that help our clients achieve their financial goals.
Position Overview
We are seeking an organized and detail-oriented Office Administrator to join our growing team. This is a permanent, full-time position offering competitive compensation of $38.50 per hour for 35 hours per week. The ideal candidate will play a crucial role in ensuring the smooth operation of our office environment by managing administrative tasks, coordinating office services, and supporting our accounting professionals.
Location and Work Environment
The position is located in Calgary, AB, in our office at T3J 1W5. This is an on-site position requiring presence at our Calgary office during regular business hours. Our modern office is equipped with state-of-the-art technology and offers a comfortable, professional work environment with on-site amenities and free parking for all employees.
Key Responsibilities
The Office Administrator will be responsible for implementing and reviewing new administrative procedures to improve efficiency. You will delegate work to office support staff, establish work priorities, and ensure that procedures are properly followed and deadlines are consistently met. This position requires strong organizational skills and the ability to manage multiple tasks simultaneously.
Administrative Coordination
You will carry out various administrative activities of the establishment and coordinate office services including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services. Your role will be central to ensuring that all office operations run smoothly and efficiently.
Budget and Financial Support
The Office Administrator will assist in the preparation of the operating budget and maintain inventory and budgetary controls. This includes tracking expenses, ordering supplies within budget constraints, and ensuring that all financial documentation is accurately maintained and organized for review by management.
Reporting and Documentation
A key responsibility will be assembling data and preparing periodic and special reports, manuals, and correspondence. You will be expected to create clear, concise, and professional documentation that effectively communicates information to internal stakeholders and clients as needed.
Data Management
This position requires performing accurate data entry tasks to maintain up-to-date records and databases. You will be responsible for inputting, updating, and retrieving information efficiently while maintaining data integrity and confidentiality at all times.
Office Procedures Oversight
The Office Administrator will oversee and coordinate office administrative procedures to ensure compliance with company policies and industry best practices. You will identify areas for improvement in administrative systems and implement solutions to enhance operational efficiency.
Required Skills and Experience
To be successful in this role, candidates must possess proficiency in MS Office Suite including Word, Excel, and PowerPoint, as well as MS Outlook for email and calendar management. Experience with database software and Google Drive applications is also required for this position.
Technical Proficiency
Strong computer skills are essential, including familiarity with office automation tools and office equipment such as printers, scanners, and multi-function devices. The ability to quickly learn new software and adapt to changing technology is highly valued in this role.
Organizational Abilities
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines consistently are crucial for this position. You must be able to maintain detailed records, manage files effectively, and implement systems that improve office efficiency.
Communication Skills
Strong written and verbal communication skills are required to interact effectively with colleagues, clients, and vendors. The ability to communicate clearly and professionally in both official languages of Canada (English and French) would be considered an asset.
Compensation and Benefits
This position offers a competitive hourly wage of $38.50 for 35 hours per week, totaling approximately $70,720 per year before deductions. As a permanent employee, you will be eligible for our comprehensive benefits package, including extended health coverage, dental benefits, and paid vacation time.
Additional Perks
Our Calgary office offers free parking for all employees, eliminating the stress and cost of finding parking in the downtown core. On-site amenities include a modern break room, comfortable workspaces, and access to professional development opportunities to support your career growth.
Who Can Apply
The employer accepts applications from Canadian citizens and permanent or temporary residents of Canada. We also welcome applications from other candidates, with or without a valid Canadian work permit. All applicants should confirm their visa/work permit eligibility directly with the employer before proceeding with their application.
Immigrant-Friendly Workplace
At SI Accounting & Tax Services Inc, we value diversity and welcome skilled professionals from around the world. We understand the challenges that immigrants face when establishing their careers in Canada and are committed to providing a supportive environment that recognizes international qualifications and experience.
Relocation Support
For candidates relocating to Calgary, we can provide information about the city, neighborhoods, and resources to help with the transition process. While we may not offer direct financial relocation assistance, we can connect successful candidates with local settlement services and community organizations that specialize in supporting newcomers to Canada.
How to Apply
Who can apply for this job?
The employer accepts applications from:Canadian citizens and permanent or temporary residents of Canadaother candidates, with or without a valid Canadian work permit
Application Submission
To apply for this Office Administrator position, please submit your resume and cover letter highlighting your relevant experience with office administration, MS Office, database software, and Google Drive applications. Your cover letter should specifically address how your skills and experience align with the responsibilities outlined in this job posting.
Selection Process
Shortlisted candidates will be contacted for an interview, which may be conducted in person, via video conference, or by telephone. The selection process may include practical assessments to evaluate proficiency with MS Office and database software. Successful candidates may be required to provide references and undergo a background check.
About Calgary
Calgary is a vibrant and diverse city located in the province of Alberta, known for its beautiful natural surroundings, strong economy, and high quality of life. As one of Canada’s most multicultural cities, Calgary offers excellent opportunities for newcomers, with a growing immigrant population and numerous settlement services to support integration into Canadian society.
Quality of Life
Calgary consistently ranks as one of the most livable cities in Canada, with world-class amenities, excellent healthcare, and a safe, clean environment. The city offers a perfect balance between urban conveniences and easy access to outdoor recreation opportunities, including the nearby Rocky Mountains and numerous parks and natural areas.
Economic Opportunities
Alberta’s strong economy, particularly in sectors such as accounting, finance, and professional services, creates numerous career opportunities for skilled professionals. Calgary’s business-friendly environment and growing technology sector make it an attractive destination for professionals seeking career advancement and stability.
Start Your Career with Us
Join SI Accounting & Tax Services Inc and become part of a dynamic team where your skills and experience will be valued. This Office Administrator position offers an excellent opportunity for career growth in a supportive environment that recognizes and rewards professional excellence. We look forward to reviewing your application and potentially welcoming you to our team in Calgary.
