Join Our Team as an Administrative Assistant
SmiRac Facility Solutions Corporation is seeking a dedicated and skilled Administrative Assistant to join our dynamic team in White City, Saskatchewan. This permanent full-time position offers an excellent opportunity for immigrants and individuals relocating to Canada to build a stable career with a reputable company. We welcome applications from Canadian citizens, permanent residents, temporary residents, and international candidates with or without valid Canadian work permits.
About Our Company
SmiRac Facility Solutions Corporation is a leading facility management company dedicated to providing exceptional service solutions across Saskatchewan. We pride ourselves on creating a diverse and inclusive work environment that values the unique perspectives and experiences that immigrants bring to our team. Our commitment to excellence and innovation has made us a trusted partner in the facility solutions industry.
Position Details
Job Title: Administrative Assistant
Location: White City, SK S4L 0B8 (On-site position)
Salary: $24.00 per hour
Hours: 35 hours per week
Employment Type: Permanent, Full-time
Schedule: Early morning, Morning, Day shifts
Start Date: As soon as possible
Why This Position is Ideal for Immigrants
We understand that relocating to a new country can be challenging, which is why we’ve designed this position to be particularly welcoming to immigrants. Our comprehensive training program, supportive team environment, and commitment to diversity make this an ideal opportunity for those new to Canada. We provide additional support for language development and cultural integration to ensure your success.
Key Responsibilities
Meeting and Event Coordination
As our Administrative Assistant, you will be responsible for arranging and coordinating seminars, conferences, and various company events. This includes recording and preparing minutes of meetings, ensuring all documentation is accurate and properly distributed to relevant parties.
Office Management
You will establish and implement policies and procedures, determine office routines, and oversee daily operations. Your role will include setting up and maintaining both manual and computerized information filing systems to ensure efficient document management.
Communication Management
You will coordinate the flow of information within the team, answer telephone calls, relay messages, respond to electronic enquiries, and greet visitors while directing them to appropriate contacts or service areas.
Administrative Support
Your duties will include scheduling and confirming appointments, arranging travel itineraries, making reservations, typing and proofreading correspondence, forms, and other documents, and performing data entry tasks.
Human Resources Support
You will assist with planning, developing, and implementing recruitment strategies, oversee the analysis of employee data and information, respond to employee questions and complaints, and oversee payroll administration.
Financial and Reporting Tasks
You will compile data, statistics, and other information, oversee the preparation of reports, perform basic bookkeeping tasks, and advise senior management on various administrative matters.
Required Technical Skills
The ideal candidate must have proficiency in Microsoft Office Suite including MS Excel, MS Outlook, MS PowerPoint, MS Word, MS Windows, and MS Project. Additional required software skills include Microsoft Visio, Adobe Photoshop, database software, SharePoint, MS Access, QuickBooks, and electronic mail systems.
Work Environment and Schedule
This position is based on-site at our White City location, offering a stable Monday to Friday schedule with early morning, morning, and day shifts. We provide a professional yet supportive work environment with opportunities for growth and development.
Benefits for Immigrant Candidates
We recognize the valuable skills and perspectives that immigrant professionals bring to our organization. We offer additional support including assistance with work permit processes, language improvement resources, and mentorship programs to help you integrate successfully into the Canadian workforce.
Career Development Opportunities
This position offers excellent opportunities for career advancement within our growing organization. We provide ongoing training and professional development opportunities to help you build a long-term career in Canada.
About White City, Saskatchewan
White City is a vibrant community located just east of Regina, offering an excellent quality of life with affordable housing, excellent schools, and numerous recreational opportunities. The area provides a welcoming environment for immigrants with diverse cultural communities and support services.
Application Process for International Candidates
While we are open to hiring international candidates, applicants must confirm their visa/work permit eligibility directly with us. We encourage all interested candidates to apply, and we will work with successful applicants to navigate the immigration process where possible.
Required Qualifications
We are looking for candidates with experience in administrative roles, particularly those with strong technical skills in the specified software applications. Business experience and the ability to handle reports and records efficiently are essential for this position.
Language Requirements
While specific language requirements are not listed, strong communication skills in English are essential for this role. We welcome candidates at various language proficiency levels and provide additional language support as needed.
Education Requirements
Formal education requirements are not specified, but relevant administrative experience and technical proficiency are crucial. We value practical experience and skills development over formal qualifications.
How to Apply
Interested candidates should submit their application through the Job Bank platform (Job Bank #3401612) or directly to our HR department. Please include a detailed resume highlighting your administrative experience and technical software proficiency.
Application Deadline
We are looking to fill this position as soon as possible and will be reviewing applications on an ongoing basis. Early application is encouraged as we anticipate strong interest in this opportunity.
Equal Opportunity Employer
SmiRac Facility Solutions Corporation is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or immigration status.
Support for New Canadians
We understand the challenges faced by newcomers to Canada and are committed to providing a supportive environment that helps you succeed. Our team includes many immigrant professionals who can provide mentorship and guidance as you settle into your new role and community.
Why Choose SmiRac Facility Solutions
Choosing to work with SmiRac means joining a company that values your unique background and experiences. We offer competitive compensation, a supportive work environment, and opportunities for professional growth. Our location in White City provides an excellent lifestyle with easy access to urban amenities while enjoying smaller community benefits.
Contact Information
For more information about this position or to discuss your eligibility as an international candidate, please contact our HR department through the Job Bank application system. We are happy to answer questions about the role and provide guidance on the application process.
Start Your Canadian Career Journey
This Administrative Assistant position represents an excellent opportunity to begin or continue your professional journey in Canada. With competitive pay, stable employment, and comprehensive responsibilities, this role offers the foundation for a successful career in Canadian business administration.
