Office Coordinator Position at Fleetex Transport
Welcome to Fleetex Transport
Fleetex Transport is a leading transportation company based in Bolton, Ontario, dedicated to providing exceptional logistics and freight services across Canada. We are currently seeking a highly organized and motivated Office Coordinator to join our dynamic team. This position offers an excellent opportunity for immigrants and newcomers to Canada to establish themselves in a stable, rewarding career with a reputable Canadian company.
Job Overview
As our Office Coordinator, you will play a crucial role in ensuring the smooth operation of our administrative functions. You will be responsible for overseeing office procedures, managing administrative tasks, and supporting various departments within our organization. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively.
Location and Work Environment
This position is based at our headquarters located at 30 Simona Dr, Bolton, ON L7E 4E8. Bolton is a vibrant community in the Greater Toronto Area, offering an excellent quality of life with easy access to urban amenities while maintaining a small-town charm. Our office provides a professional, inclusive, and supportive work environment where diversity is valued and celebrated.
Compensation and Benefits
We offer a competitive hourly wage of $36.10 for a 35-hour work week, which translates to an annual salary of approximately $65,000-$67,000. This position includes permanent employment status with opportunities for advancement within our growing company. While specific benefits are being finalized, we typically offer comprehensive health benefits, retirement savings plans, and professional development opportunities.
Employment Details
This is a permanent, full-time position with daytime hours (Morning and Day shifts), though occasional evening work may be required. The position starts as soon as possible, and we are looking to fill one vacancy. We understand that relocation can be challenging, and we are committed to supporting successful candidates through their transition to our community.
Eligibility Requirements
We welcome applications from Canadian citizens, permanent residents, and temporary residents of Canada. We are also open to considering international candidates with or without valid Canadian work permits. This inclusive approach reflects our commitment to diversity and our recognition of the valuable skills that immigrants bring to our workforce.
Technical Skills Required
The ideal candidate must have demonstrated proficiency with Microsoft Office Suite, including MS Excel, MS Word, MS Outlook, MS PowerPoint, and MS Windows. Experience with electronic mail systems is essential. These skills are fundamental to the role and will be used daily for various administrative tasks, reporting, and communication.
Key Responsibilities: Administrative Procedures
You will be responsible for reviewing and evaluating new administrative procedures to ensure efficiency and effectiveness. This includes analyzing current processes, identifying areas for improvement, and implementing streamlined procedures that enhance office operations. Your innovative thinking will be valued as we continuously seek to improve our administrative systems.
Work Prioritization and Deadline Management
A critical aspect of this role involves establishing work priorities and ensuring procedures are followed while meeting all deadlines. You will need to demonstrate excellent time management skills and the ability to coordinate multiple tasks simultaneously. This includes managing calendars, scheduling meetings, and ensuring timely completion of administrative projects.
Office Administration Activities
You will carry out comprehensive administrative activities for our establishment, including managing correspondence, maintaining files and records, and coordinating office communications. This role requires someone who can handle diverse administrative tasks with precision and professionalism.
Information Management and Privacy Compliance
An important responsibility includes administering policies and procedures related to the release of records and processing requests under government access to information and privacy legislation. This requires a thorough understanding of Canadian privacy laws and the ability to handle sensitive information with discretion and integrity.
Office Services Coordination
You will coordinate and plan for essential office services such as accommodation arrangements, relocation coordination, equipment management, supply ordering, forms management, asset disposal, parking allocation, maintenance coordination, and security services. This multifaceted responsibility ensures our office operates smoothly and efficiently.
Budget and Inventory Management
The role includes assisting in the preparation of operating budgets and maintaining both inventory and budgetary controls. You will work closely with management to monitor expenses, track inventory levels, and ensure cost-effective operations. Financial acumen and attention to detail are essential for this aspect of the position.
Reporting and Documentation
You will be responsible for assembling data and preparing periodic and special reports, manuals, and correspondence. This includes creating comprehensive documents that support decision-making processes and maintaining accurate records of office operations.
Administrative Procedure Oversight
The position involves overseeing and coordinating office administrative procedures across various departments. You will serve as a central point of contact for administrative matters and ensure consistency in procedures throughout the organization.
Ideal Candidate Profile
We are looking for someone with strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The ideal candidate will have experience in office administration, preferably in a transportation or logistics environment. Cultural awareness and the ability to work effectively in a diverse workplace are highly valued.
Opportunities for Growth
This position offers excellent opportunities for professional development and career advancement within our organization. We believe in promoting from within and providing our employees with the training and support they need to grow both personally and professionally.
Support for Newcomers to Canada
We understand that relocating to a new country can be challenging. We offer support with workplace integration, Canadian business culture orientation, and connections to local community resources. Our team includes many individuals who have successfully made Canada their home, and we are committed to helping new immigrants thrive in their professional and personal lives.
Application Process
To apply for this position, please submit your resume and cover letter through our online application system. We encourage all qualified candidates to apply, regardless of their current immigration status. Our hiring team is experienced in working with international candidates and can provide guidance on the application process.
Visa and Work Permit Information
While we are open to hiring international candidates, applicants must confirm their visa and work permit eligibility directly with our HR department. We can provide information about potential pathways to Canadian employment for qualified international candidates and may be able to support successful applicants through the immigration process where appropriate.
Why Choose Fleetex Transport?
Fleetex Transport offers a stable, rewarding career in Canada’s essential transportation industry. We provide a supportive work environment, competitive compensation, and opportunities for long-term growth. For immigrants looking to establish themselves in Canada, we offer not just a job, but a pathway to building a successful life in this beautiful country.
Join Our Diverse Team
We take pride in our diverse workforce and inclusive culture. At Fleetex Transport, we believe that different perspectives strengthen our organization and help us better serve our customers. We welcome applicants from all backgrounds and are committed to creating a workplace where everyone feels valued and respected.
Next Steps
If you are interested in this exciting opportunity to build your career in Canada with Fleetex Transport, we encourage you to apply today. Our hiring team looks forward to reviewing your application and potentially welcoming you to our team in beautiful Bolton, Ontario.
