Join Our Team as Administrative Manager
About Indicate Immigration Consultancy Inc.
Indicate Immigration Consultancy Inc. is a leading immigration services provider based in Mississauga, Ontario, dedicated to helping individuals and families achieve their Canadian immigration dreams. We specialize in providing comprehensive immigration consulting services, including permanent residency applications, work permits, study permits, and citizenship applications. Our team of experienced professionals is committed to delivering exceptional service and guidance throughout the entire immigration process.
Position Overview
We are seeking an experienced Administrative Manager to join our dynamic team. This permanent full-time position offers an excellent opportunity for a skilled administrative professional to take on a leadership role in our growing organization. The successful candidate will play a crucial role in ensuring the smooth operation of our consultancy services while supporting our mission to help immigrants successfully navigate the Canadian immigration system.
Job Details
Location: 7045 Tranmere Drive, Mississauga, ON L5S 1M2
Work Arrangement: On-site
Salary: $45.20 per hour
Hours: 30 hours per week
Employment Type: Permanent, Full-time
Start Date: As soon as possible
Key Responsibilities
Operational Management
Plan, organize, direct, control, and evaluate daily operations to ensure efficient service delivery. Develop and implement office procedures and routines that support our immigration consulting services. Coordinate workflow and manage administrative tasks to maintain high standards of client service.
Staff Supervision and Development
Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources, and other administrative services. Interview, hire, and provide comprehensive training for new staff members. Supervise administrative team members and conduct regular performance evaluations.
Financial Management
Plan, administer, and control budgets for client projects, contracts, equipment, and supplies. Monitor expenses and ensure cost-effective operations. Prepare financial reports and maintain accurate records of all financial transactions.
Reporting and Documentation
Prepare detailed reports and briefs for management committees evaluating administrative services. Review and proofread all documents and correspondence to ensure compliance with legal procedures and grammatical standards. Maintain comprehensive filing systems for both physical and electronic documents.
Client Service Coordination
Schedule and confirm appointments for immigration consultations and meetings. Open and distribute regular and electronic incoming mail and other materials. Coordinate the flow of information between clients, consultants, and government agencies.
Qualifications and Experience
We are looking for candidates with proven experience in administrative management, preferably in a professional services environment. Experience in immigration consulting, legal services, or related fields is considered a strong asset. The ideal candidate will have demonstrated leadership abilities and excellent organizational skills.
Education Requirements
While specific educational requirements are flexible, preference will be given to candidates with post-secondary education in business administration, office administration, or related fields. Equivalent combination of education and experience will be considered.
Language Skills
Excellent English communication skills, both written and verbal, are essential. Additional language skills, particularly languages commonly spoken by immigrant communities in Canada, will be considered a significant asset.
Technical Skills
Proficiency in office software applications including Microsoft Office Suite, database management systems, and document management software. Experience with immigration case management software is highly desirable.
Personal Attributes
The successful candidate will possess strong leadership qualities, exceptional attention to detail, and the ability to work effectively under pressure. Cultural sensitivity and understanding of the immigrant experience are crucial for success in this role.
Benefits Package
We offer a competitive compensation package including health benefits, paid vacation, and professional development opportunities. Our supportive work environment values work-life balance and provides opportunities for career growth within the organization.
Why Join Our Team?
Working at Indicate Immigration Consultancy Inc. means being part of a mission-driven organization that makes a real difference in people’s lives. You’ll have the opportunity to work with diverse clients from around the world and contribute to their successful settlement in Canada.
Application Process
We welcome applications from all qualified candidates, including Canadian citizens, permanent residents, and temporary residents of Canada. International candidates with or without a valid Canadian work permit are encouraged to apply, as we are open to supporting successful candidates with immigration processes where applicable.
How to Apply
Please submit your resume and cover letter detailing your relevant experience and qualifications. In your cover letter, please explain why you are interested in working in the immigration consulting field and how your background aligns with our mission.
Application Deadline
We will be reviewing applications on an ongoing basis until the position is filled. Early applications are encouraged as we are looking to fill this position as soon as possible.
Accessibility and Accommodation
Indicate Immigration Consultancy Inc. is committed to providing an accessible and inclusive workplace. If you require accommodation during the application process, please contact us to discuss your needs.
Additional Information
This position offers the opportunity to work in the diverse and vibrant city of Mississauga, located in the Greater Toronto Area. Mississauga is known for its excellent quality of life, multicultural community, and proximity to Toronto’s amenities and opportunities.
Professional Development
We believe in investing in our team members’ growth. The successful candidate will have access to ongoing training and development opportunities, including potential certification in immigration consulting if desired.
Work Environment
Our office provides a professional, supportive, and collaborative work environment. We value diversity and inclusion and strive to create a workplace where all team members can thrive and contribute to our shared success.
Contact Information
For questions about this position or the application process, please refer to the contact information provided in the original job posting. We look forward to receiving your application and potentially welcoming you to our team at Indicate Immigration Consultancy Inc.
Job Reference Number
Please reference Job Bank #3400508 in your application to ensure proper processing.
