Visa Note
Fifty Shades Immigration Inc. welcomes applications from international candidates. The employer accepts applications from Canadian citizens, permanent or temporary residents of Canada, as well as other candidates, with or without a valid Canadian work permit. However, applicants must confirm their visa/work permit eligibility directly with the employer before applying.
About Fifty Shades Immigration Inc.
Fifty Shades Immigration Inc. is a dynamic organization dedicated to providing comprehensive immigration services to clients across Canada. Located in the heart of Toronto, we are committed to excellence in client service and professional support. Our team values diversity, innovation, and collaboration, creating an inclusive work environment where every member can thrive and contribute to our mission of helping individuals achieve their immigration goals.
Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our office team in Toronto. This is a permanent part-time position offering flexible hours between 10 to 40 hours bi-weekly, with competitive compensation of $17.60 per hour. The successful candidate will play a crucial role in maintaining smooth office operations, supporting various departments, and ensuring administrative procedures are followed efficiently.
Work Location and Schedule
This position is based at our downtown Toronto office located at 901 King St W, suite 400, Toronto, ON M5V 3H5. The work arrangement is hybrid, allowing for flexibility between in-office and remote work. The schedule includes flexible shifts available in the morning, day, evening, and on weekends, with the position starting as soon as possible.
Responsibilities
As an Administrative Assistant at Fifty Shades Immigration Inc., you will be responsible for a wide range of administrative tasks that keep our office running smoothly. Your duties will include scheduling and confirming appointments, answering telephone calls and relaying messages, responding to electronic enquiries, and ordering office supplies while maintaining inventory levels.
Administrative Systems Management
You will be responsible for setting up and maintaining both manual and computerized information filing systems to ensure organized record-keeping. This includes performing data entry accurately and efficiently, maintaining and managing digital databases, and ensuring all information is properly stored and easily accessible when needed.
Departmental Collaboration
Working closely with the marketing department, you will be expected to understand and communicate marketing messages effectively to field staff. This cross-departmental collaboration requires excellent communication skills and the ability to convey complex information clearly to different audiences.
Staffing Support
Part of your role will involve recruiting and hiring workers, carrying out related staffing actions, and assisting in the recruitment process for new staff members. You will help maintain our human resources documentation and support the onboarding process for new employees.
Financial Administration
You will perform basic bookkeeping tasks, assist in the preparation of the operating budget, maintain inventory and budgetary controls, and ensure financial procedures are followed accurately. Attention to detail in financial matters is essential for maintaining the integrity of our financial records.
Policy and Procedure Management
As an Administrative Assistant, you will administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. This requires a thorough understanding of confidentiality requirements and legal compliance.
Conflict Resolution
You will be responsible for resolving conflict situations that may arise in the office environment. This involves mediating disputes between staff or with clients, finding mutually acceptable solutions, and maintaining positive working relationships throughout the organization.
Process Improvement
Regular review and evaluation of new administrative procedures will be part of your responsibilities. You will identify areas for improvement, implement more efficient workflows, and establish work priorities to ensure procedures are followed and deadlines are consistently met.
Office Services Coordination
You will coordinate and plan for various office services including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services. This comprehensive coordination ensures all office needs are addressed efficiently.
Reporting and Documentation
Assembling data and preparing periodic and special reports, manuals, and correspondence will be a regular part of your role. You will create clear, concise documentation that supports decision-making and maintains accurate records of office activities.
Required Qualifications
While specific education and experience requirements are not explicitly stated, we seek candidates with strong administrative skills, attention to detail, and proficiency with office software and digital systems. Excellent communication skills, both written and verbal, are essential for this role, as well as the ability to work independently and as part of a team.
Language Proficiency
Language requirements for this position have not been specified. However, given the nature of our work with diverse clientele, proficiency in multiple languages would be considered an asset. English fluency is required, and additional language skills would enhance your ability to serve our diverse client base.
Experience Requirements
Previous experience in an administrative or support role would be advantageous but is not mandatory. We value transferable skills such as organizational abilities, time management, problem-solving capabilities, and experience with office equipment and software systems.
Benefits Package
Fifty Shades Immigration Inc. offers a comprehensive benefits package to our part-time administrative staff, including financial benefits such as performance bonuses, free parking availability, and access to on-site amenities. Additional benefits may be offered depending on the specific work arrangement and hours worked.
Financial Benefits
In addition to the competitive hourly rate of $17.60, eligible employees may receive performance-based bonuses that recognize outstanding contributions to the team and organization. These financial incentives reward dedication and excellence in administrative support.
Work-Life Balance
We understand the importance of work-life balance and offer flexible scheduling options to accommodate personal commitments. The hybrid work arrangement provides the flexibility to balance work responsibilities with personal needs, contributing to overall job satisfaction.
How to Apply
Who can apply for this job?
The employer accepts applications from:
Canadian citizens and permanent or temporary residents of Canada
Other candidates, with or without a valid Canadian work permit
Application Process
To apply for this Administrative Assistant position, please submit your resume and cover letter highlighting your relevant skills and experience to Fifty Shades Immigration Inc. Your application should demonstrate your organizational abilities, communication skills, and any experience with administrative systems or office management.
Application Deadline
This position is available immediately with 2 vacancies to be filled. Interested candidates are encouraged to apply as soon as possible to be considered for these opportunities. Applications will be reviewed on a rolling basis until all positions are filled.
Contact Information
For more information about this position or to submit your application, please contact Fifty Shades Immigration Inc. at our downtown Toronto office located at 901 King St W, suite 400, Toronto, ON M5V 3H5. You may also inquire via email or phone during regular business hours.
Equal Opportunity Employer
Fifty Shades Immigration Inc. is an equal opportunity employer committed to diversity and inclusion in the workplace. We welcome applications from all qualified individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
