Visa Information
Meher Transport Inc welcomes applications from international candidates. This position is open to Canadian citizens, permanent residents, temporary residents of Canada, and other candidates with or without a valid Canadian work permit. If you are considering relocating to Canada, this could be an excellent opportunity to start your Canadian career path.
About Meher Transport Inc
Meher Transport Inc is a well-established company in Ottawa’s transportation industry. We are committed to providing excellent service and maintaining a positive work environment for our employees. Our company values diversity and welcomes talented individuals from all backgrounds to join our growing team.
Job Overview
We are seeking a detail-oriented and organized Office Administrative Assistant to join our team in Ottawa. This is a permanent, full-time position offering competitive compensation of $36.05 per hour, with working hours between 35 to 40 hours per week. The position is based in Navan, ON (K4B 1T8) with on-site work requirements.
Position Details
Job Title: Office Administrative Assistant
Company: Meher Transport Inc
Location: Navan, ON K4B 1T8
Salary: $36.05/hour
Schedule: 35 to 40 hours per week
Employment Type: Permanent, Full-time
Work Hours: Morning, Day, Evening
Start Date: As soon as possible
Vacancies: 1 position available
Reference: Job Bank #3424790
Key Responsibilities
As an Office Administrative Assistant at Meher Transport Inc, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will be diverse and will require strong organizational skills, attention to detail, and the ability to multitask effectively in a dynamic environment.
Administrative Coordination
You will be responsible for arranging and coordinating various company activities including seminars, conferences, and important meetings. This involves coordinating logistics, managing schedules, ensuring proper documentation, and recording minutes of meetings and conferences for future reference.
Human Resources Support
A significant aspect of this role involves coordinating HR department activities to ensure they align with organizational goals. You will review HR projects to assure compliance with laws and regulations, oversee the classification and rating of occupations, and help manage training and development strategies for staff members.
Operational Management
You will direct and control daily office operations, evaluate daily performance metrics, and establish and implement office procedures and routines. This position requires planning and organizing daily operations, as well as planning and controlling budget expenditures to ensure financial efficiency.
Staff Supervision
The Office Administrative Assistant position involves supervising other workers, directing staff activities, and motivating team members to achieve their best performance. You will be responsible for training staff and other workers, ensuring they have the necessary skills and knowledge to perform their duties effectively.
Communication and Correspondence
Effective communication is essential in this role. You will coordinate the flow of information within the team, answer telephone calls and relay messages, respond to electronic inquiries, and oversee the development of communication strategies to ensure clear and efficient information exchange throughout the organization.
Recruitment and Staffing
You will plan, develop, and implement recruitment strategies to attract qualified candidates. This includes recruiting and hiring workers, conducting interviews, managing staffing actions, and working with HR consultants to optimize our workforce according to company needs.
Contract and Relationship Management
Managing contracts is an important responsibility in this position. You will oversee contract administration, liaise with management, union officials, and HR consultants, and negotiate collective agreements on behalf of employers or workers as needed.
Financial and Administrative Tasks
The role includes various financial and administrative duties such as ordering office supplies and maintaining inventory, performing data entry tasks, compiling data and statistics, and overseeing the preparation of reports for senior management review.
Customer Service Excellence
Providing excellent customer service is a priority at Meher Transport Inc. As an Office Administrative Assistant, you will represent our company professionally when interacting with clients, vendors, and other stakeholders, ensuring positive experiences for all external contacts.
Marketing Collaboration
You will work closely with our marketing department to understand and communicate marketing messages to the field. This collaboration ensures that all internal and external communications are aligned with our brand identity and business objectives.
Research and Analysis
Conducting thorough research and analyzing employee data and information will be part of your responsibilities. You will oversee the analysis of various data sets to provide insights that support decision-making processes at different levels of the organization.
Policy Development
Establishing and implementing policies and procedures is essential for maintaining organizational efficiency. You will develop and review administrative policies, ensuring they are current, effective, and compliant with relevant regulations.
Office Management
As part of your daily responsibilities, you will open and distribute mail and other materials, manage office facilities, and ensure that the office environment is conducive to productivity and positive work experiences for all employees.
Advisory Role
You will serve in an advisory capacity to senior management, providing insights and recommendations based on your observations and analysis of office operations, employee relations, and administrative efficiency.
Employee Relations
Responding to employee questions and complaints in a timely and professional manner is an important aspect of this role. You will help maintain a positive work environment by addressing concerns promptly and effectively.
How to Apply
Who can apply for this job?
The employer accepts applications from:
• Canadian citizens and permanent or temporary residents of Canada
• Other candidates, with or without a valid Canadian work permit
Relocation Support
Meher Transport Inc understands that relocating to Canada can be challenging. While we are open to international candidates, we recommend that you confirm your visa/work permit eligibility directly with our HR department before applying. We are committed to supporting our employees through their transition to working and living in Canada.
About Ottawa
Ottawa is Canada’s capital city and offers an excellent quality of life, with diverse cultural attractions, beautiful parks, and a strong job market. The Navan area provides a suburban lifestyle with easy access to urban amenities, making it an attractive location for professionals and their families.
Career Growth Opportunities
Joining Meher Transport Inc as an Office Administrative Assistant offers excellent opportunities for professional growth and advancement. We provide ongoing training and development opportunities, allowing you to build your career within a supportive and dynamic organization.
Equal Opportunity Employer
Meher Transport Inc is an equal opportunity employer. We value diversity and are committed to creating an inclusive workplace where all employees feel respected and valued. We encourage applications from qualified candidates regardless of their background, ethnicity, gender, or other personal characteristics.
