Visa Note
QRPS Inc. welcomes applications from international candidates! This position is open to individuals with or without valid Canadian work permits. However, all applicants must confirm visa/work permit eligibility directly with the employer. Canada offers various immigration pathways including work permits, permanent residency options, and family sponsorship programs. For international candidates, it’s recommended to research Canadian immigration requirements and prepare necessary documentation during the application process.
About QRPS Inc.
QRPS Inc. is a dynamic company located in the thriving city of Toronto, Ontario. We value diversity and inclusion in our workplace and are committed to providing opportunities for skilled professionals from around the world. Our company culture emphasizes teamwork, professional development, and work-life balance. As an administrative assistant with us, you’ll be an integral part of our operations, contributing to the smooth functioning of our daily business activities while gaining valuable Canadian workplace experience.
Job Details
Job Title: Administrative Assistant
Company: QRPS Inc.
Location: Toronto, Ontario (11 STEINWAY BLVD suite 12, Etobicoke, ON M9W 6S9)
Work Arrangement: On-site position
Salary: $36.00 per hour
Hours: 35-40 hours per week
Employment Type: Permanent, Full-time
Shift Schedule: Morning, Day, Evening, Weekend, Shift, On-call, Flexible hours
Overtime: Available
Start Date: As soon as possible
Vacancies: 1 position available
Source: Job Bank #3362490
Key Responsibilities
As an Administrative Assistant at QRPS Inc., you will play a crucial role in our daily operations. Your responsibilities will include evaluating daily operations and planning strategies to improve efficiency. You’ll be responsible for planning and controlling budget expenditures, ensuring our financial resources are allocated effectively. You’ll help establish and implement policies and procedures that maintain operational excellence within our organization.
Administrative Duties
You’ll be expected to record and prepare minutes of meetings, seminars, and conferences, ensuring all important information is accurately documented. Scheduling and confirming appointments will be a key part of your role, as well as answering telephone calls and relaying messages professionally. You’ll also oversee the analysis of employee data and information, helping to maintain our human resources records and supporting various HR initiatives.
Communication and Reporting
Your responsibilities will include answering electronic enquiries in a timely and professional manner. You’ll oversee the development of communication strategies to enhance internal and external communications. Additionally, you’ll oversee the preparation of various reports, compiling data and presenting information in a clear and concise format for management review and decision-making purposes.
Office Management
In this role, you’ll be responsible for ordering office supplies and maintaining inventory levels to ensure smooth day-to-day operations. You’ll arrange travel, related itineraries, and make reservations for staff as needed. Greeting visitors and directing them to appropriate contacts or service areas will also be part of your duties, representing our company professionally to all who enter our premises.
Information Management
You’ll set up and maintain both manual and computerized information filing systems, ensuring data is organized and easily accessible. Typing and proofreading correspondence, forms, and other documents will be a regular task, requiring attention to detail and accuracy. You’ll perform data entry tasks, maintaining the integrity of our digital records and databases.
Financial Tasks
As part of your role, you’ll perform basic bookkeeping tasks, assisting with financial record-keeping and reporting. This may include processing invoices, maintaining expense reports, and supporting accounts payable/receivable functions. These financial responsibilities provide excellent experience for those looking to develop their accounting skills while working in a supportive environment.
Benefits Package
QRPS Inc. offers a comprehensive benefits package as per collective agreement. All employees receive competitive compensation along with financial benefits designed to support their well-being. We provide gasoline allowances to assist with commuting costs and offer free parking for all staff members. Additionally, we organize regular team building activities to foster camaraderie and a positive work environment.
Professional Development
We believe in investing in our employees’ growth and provide opportunities for professional development. As an administrative assistant, you’ll gain valuable experience in Canadian business practices and procedures. Many of our previous administrative staff have advanced to higher positions within the company or used this experience as a stepping stone to other professional roles in Canada.
Toronto Living for Newcomers
Toronto is one of Canada’s most diverse and welcoming cities for newcomers. As a major metropolitan area, it offers excellent public transportation, multicultural neighborhoods, and abundant services for immigrants. Etobicoke, where our office is located, provides a suburban lifestyle with easy access to urban amenities. The area offers affordable housing options, quality schools, and numerous community centers that support immigrant integration.
Settlement Services
Toronto has extensive settlement services to assist newcomers with their transition to Canadian life. These include language training programs, credential recognition services, employment assistance, and cultural orientation workshops. Many of these services are free or low-cost and can help you navigate the Canadian job market more effectively while building your professional network.
Cost of Living in Toronto
While Toronto is Canada’s largest city and has a higher cost of living than some other areas, it also offers higher wages and more employment opportunities. The salary of $36/hour for this position provides a comfortable living standard in Toronto. The city offers various housing options at different price points, and with the free parking benefit provided by QRPS Inc., transportation costs can be significantly reduced.
Healthcare and Social Services
As a permanent resident or temporary worker in Canada, you’ll have access to Canada’s universal healthcare system. Ontario offers comprehensive medical coverage through OHIP (Ontario Health Insurance Plan) for eligible residents. Additionally, Toronto has numerous community health centers, social services, and support organizations that assist newcomers with healthcare navigation and settlement needs.
Education Opportunities
Toronto is home to world-class educational institutions, including the University of Toronto, Ryerson University, and York University. For those looking to upgrade their credentials or pursue further education, Toronto offers numerous colleges and specialized training programs. Many of these institutions provide support services specifically for international students and immigrants.
Transportation in Toronto
Toronto has an extensive public transportation system including subways, buses, and streetcars. The TTC (Toronto Transit Commission) connects all areas of the city and offers monthly passes for regular commuters. With the gasoline allowance provided by QRPS Inc., many employees choose to drive, while others use public transportation or cycling options. The city is also increasingly bike-friendly with dedicated bike lanes throughout many neighborhoods.
Cultural Integration
Toronto is known for its multiculturalism, with over half of its population born outside of Canada. This diversity creates a welcoming environment for newcomers from all backgrounds. The city hosts numerous cultural festivals, community events, and ethnic neighborhoods where you can connect with others from your country of origin while also experiencing Canadian culture.
How to Apply
Who can apply for this job?
The employer accepts applications from:
Canadian citizens and permanent or temporary residents of Canada
Other candidates, with or without a valid Canadian work permit
Application Process
To apply for this Administrative Assistant position at QRPS Inc., please submit your resume and cover letter highlighting your relevant administrative experience and skills. Be sure to mention your current work permit status if applicable. For international candidates without a work permit, include information about your immigration status and timeline for obtaining necessary work authorization in Canada.
Next Steps
Qualified candidates will be contacted for an interview. The interview process may include assessments of administrative skills, computer proficiency, and problem-solving abilities. QRPS Inc. is committed to a fair and inclusive hiring process and welcomes applications from candidates of all backgrounds. We look forward to welcoming a new Administrative Assistant to our team who will contribute to our company’s success while growing their career in Canada.
